FAQs
General Questions
Camp Victory hosts and partners with groups of many kinds, including youth, men’s, women’s, church, corporate, school, and community events. If an organization’s mission statement and statement of faith are not in contradiction to our own, then that group is a potential partner who we would love to talk with!
Camp’s capacity is dependent upon the style and type of event you are planning. We have indoor meeting capacity for 300 and lodging for 228, along with 200 acres of land for outdoor events. We partner with overnight groups of 20-200 and day events of up to 2500. Our meeting areas, lodging, and dining are of various sizes and designed with flexibility in mind.
Because Camp Victory partners with many groups and for varied lengths of stay (a few hours up to multiple weeks), our availability is dependent upon the size and specifics of your event. Please contact our retreat director to discuss availability.
Camp Victory’s meals are one of our most frequently-raved about services. We offer breakfast, brunch, lunch, dinner, and snacks, as well as cookouts (seasonally). Our food service team is highly adept at providing dietary alternatives, including gluten-free, dairy-free, and vegan. These special dietary requests must be reported to the retreat director at least a week before the event so we can prepare accommodations. We also provide a kitchenette with stocked coffee bar, fridge, freezer, and microwave in each main meeting room; you are welcome to bring snacks and treats for your group. Kitchens are not available to guests and crock pots are the only appliance permitted.
Camp has two styles of housing, free-standing A-frame cabins and lodges with attached bunkrooms. Both the cabins and the bunkrooms sleep 12-14 people and have air conditioning, heat, and private bathrooms. All of our housing is modern and comfortable, designed with flexibility, line of sight, and group dynamics in mind.
Camp has fiber optic internet connection and strong signal throughout much of camp, including in all of our meeting rooms. Cell phone service typically depends on the phone provider; we do have cell phone boosters in our dining hall and office.
For the safety of all our guests, no pets are permitted on property. Alcohol is not permitted expect in the case of the communion sacrament.
Pricing is dependent upon the number of nights, the selected meals, and the additional activities booked. We list our standard rates here, but please contact us to discuss a specific package for your event.
Booking Questions
Camp Victory’s booking policy has been developed to provide flexibility and partnership with your event and to help camp implement good stewardship of our facilities and relationships with all our groups. We understand that planning a retreat or camp involves many steps and details, and that you may not have all of the information at the time of your booking. We therefore offer a several-stage booking process, timed to give you flexibility and assistance as you plan your event.
- When you are ready to book, our retreat director will collect the initial details and information; you will then receive an emailed contract.
- To confirm the booking, you will send a signed contract and 10% deposit to camp.
- 90 days before the event, camp will confirm your minimum attendance with you, at which point your minimum guaranteed payment will be set (based on your minimum attendance).
- 30 days before the event, camp will confirm the specialized activities, recreation space requests, and other details.
- 1 week before the event, camp will confirm your final attendance estimate for meal service count, along with any dietary restrictions among your attendees.
- Payment is due at the event or within 30 days after.
- Hopefully you enjoyed your experience with us and are ready to book for next year!
In addition to the contract and non-refundable deposit, camp will need a copy of your organization’s statement of faith (or mission statement, for non-faith based groups), a signed copy of the Abuse Prevention Suggestions document (sent with the contract), and a Certificate of Liability Insurance (a liability limit per occurrence of $1,000,000 with a minimum Medical Pay limit of $5000). These will all need to be on file before your event begins.
Camp Victory seeks to provide excellent partnership with our groups and to make our camp available to as many groups as possible. Because of this, we typically have multiple groups on grounds on any given date. Each group, however, will have specific cabins and meeting space(s) that are for their use alone; other groups will stay in separate housing and meeting space(s). We do offer exclusive use of all cabins to groups of 175+. Regardless of your group size, we may have day groups on grounds during your stay. If your event involves populations with unique circumstances (specific health concerns, foster care, etc), please contact us to discuss necessary accommodations.
Our cancellation policy is staggered, complementing our booking process. Deposits are non-refundable. Up to 90 days before an event, a cancellation may be made without further financial cost. If an event is cancelled within 90 days of the event, the full balance of the event is owed. If an event is cancelled more than 90 days prior to the scheduled event, the original deposit will be forfeited. If the event is cancelled within 90 days of the scheduled event, the total cost of the originally contracted number of people and all scheduled program costs (i.e. food service and activities) is due. Camp Victory is not responsible for weather conditions and is not liable to reschedule future dates for groups who cancel due to weather. If Camp Victory cancels for any reason, all deposits will be credited to the Retreat Group account.
Planning & Preparing Questions
Once we’ve received your contract and deposit, your booking is confirmed. We’ll be in touch as your event approaches and whenever you have questions, please let us know. The next steps in your event planning are typically promotion, registration, and scheduling; the retreat leader’s guide we send you can help you plan and prepare. If we can assist you in any way, please let us know!
90 days before your event, camp will send an email requesting you confirm or adjust your original estimated attendance. That number will then be your guaranteed minimum attendance and confirm your minimum cost. If your expected attendance has changed since your booking, we will adjust your cabin and meeting space reservations to accommodate your new estimate (provided we have additional housing available).
30 days before your event, camp will contact you to finalize activity requests, schedule your welcome orientation time, confirm meeting space set up (chairs, tables, audio/visual equipment), and discuss any pertinent details of your event’s schedule. We also recommend that, at that time, you consider who among your team will provide medical care to your attendees, what supplies you intend to bring in your first aid kit, and how you intend to ask participants to submit waivers (for challenge course or winter activities).
One week before your event, camp will contact you to collect your final attendance estimate (so our food service team can place food orders and finalize kitchen staffing) along with any dietary restrictions of your attendees. We will also ask for your event’s finalized schedule and details about your transportation (buses or personal vehicles, if buses will be staying on grounds, and estimated number of vehicles). We suggest that you remind your participants to bring bedding and towels (as cabins have mattresses but no linens) and to complete activity waivers (if applicable to your program). We’re also available to discuss any last minute details or questions that come up; we want your event to be a wonderful experience and will work with you to make it so!
Camp Victory has a plethora of indoor and outdoor activities available to your group. Many of these activities are included in the use of the grounds (overnight/day rate) while some specialized activities carry an additional charge (as they require our trained staff and/or specialized equipment).
Our included activities are available to all guests on grounds throughout their events; we offer complimentary reservations of certain activity areas (such as our recreation center, sports fields, and campfire locations) for groups who would like to utilize the space for a specific portion of their event (typically a 2 hour reservation). Our specialized activities are available if scheduled ahead of time (it is helpful for these requests to be made at least 30 days before the event, so camp may schedule staff accordingly). Both included and specialized activities reservations are available on a first-request basis (and weather/season permitting). If you are interested in specific activities, please let us know and we will get them scheduled.
Camp Victory’s food service is very adapt at caring for most common dietary allergies & restrictions, as well as many more unique needs. To best accommodate these requests, camp will need to know about the requests at least one week before the event. Restrictions that require alternative food preparation (food substitutes or separate dish creation) carry a small charge. Before your event, we will send you a Dietary Specifications Chart; we request you use for submitting the list of attendees and their corresponding dietary restrictions. If a restriction requires clarification, we will contact you to connect us with the attendee; if an attendee or parent has specific questions or concerns, they are welcome to contact us and we will discuss their needs and how we may accommodate them. Our policies and procedures in accommodating dietary restrictions is to provide safe, healthy alternatives in a manner that protects those attendees while minimizing singling them out.
Camp provides mattresses and basic hygiene supplies (toilet paper, hand soap, and paper towel). Campers will need to bring bedding, towels, and personal hygiene products.
We are happy to answer any and all questions. Contact us via email, phone, or web submission. We look forward to hearing from you!
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